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Project management is a critical factor for the success of your Horizon 2020 project. The experienced project managers at ttopstart have the expertise to help you manage the non-scientific activities of your research project. Our PROCEED service (PROject management for scientific consortia: project Execution, Exploitation and Dissemination), combines all of our best-practices. 

How can we manage your Horizon 2020 project?

ttopstart provides professional services for non-scientific management of Horizon 2020 projects. We can either manage your project from start to finish, or assist you in specific parts only (modular service).

Below we list the options for our Project Management services. Click each option to find out more about it.

Horizon 2020 full project management service H2020 project management modules

Why ttopstart?

Track-record

Our impressive track record includes projects that we are partner in, subcontracted in, as well as projects that we have facilitated in grant agreement or set up the project administration. Currently, a number of projects are managed by ttopstart, including projects from the Eurostars and SME Instrument phase II schemes, and Horizon 2020 multiparter project such as project REGAIN and PRECIOUS.

Experience

Our experienced Project Managers are certified in Prince2 project management method and will work with you to ensure the engagement of all the partners. We use this method to ensure control over the work required to create the project’s deliverables. The aspects on which the management method is based includes: 

Prince 2 project management principles for successful horizon 2020 project management

With ttopstart support in your H2020 project, you will:

  • ensure that there is a collective goal within your consortium;
  • spend less time managing your project;
  • know that your project is effectively managed by experienced project managers;
  • the tasks within your projects are well-defined for all partners;
  • open communication is ensured between the partners. 

Request assistance

Would you like to know more about our services? Send us a message and we will contact you to see how we can help you.

Project Management

Contact

Karin Bosch-Elberse, PhD
+31(0)30 737 0779

We understand that you want to focus on the scientific excellence of your project. Our team of experienced EU project managers can ensure that it runs according to grant agreement requirements.

With the project management support service, ttopstart will be by your side from start to finish. We will coordinate and draft the grant and consortium agreement. We will facilitate your EC reporting, deliverables and milestones, amendments and organise consortium meetings. We will support in managing the budget and setting up the project administration.

Horizon 2020 project management

Are you coordinating an EU project and don’t have time to coordinate the reporting of deliverables, milestones and periodic reports?

Communication within the consortium, meeting project milestones and quality control of deliverables takes up most of the time of a coordinator. We care about timely deliverable of reportings, but understand scientific projects are risky and may delay, even if planned in great detail at the start. Our service includes the progress management and all coordination around deliverables, milestones and project periodic reports.

Want help with drafting your grant agreement and/or consortium agreement?

We will coordinate and draft your grant- and consortium agreement, respecting the requirements, needs, and subtleties of your consortium regarding contractual obligations and Intellectual property. We cannot provide the legal advice*, but we make this necessity as pleasant as possible.

*(We do have an extensive legal network, so we can assist you in finding the legal advice that you might need.)

About one-third of all consortia change at least one partner during the execution of the project. It is therefore likely that the grant agreement will change during the lifetime of your project. We can be your liaison with the EC and prepare amendments to the grant agreement.

Are you lost in the (financial) rules of participating in H2020?

Financial planning and administration is often a precarious topic within consortia. We will unburden you from guidelines and reportings to the EC and will closely monitor the budget and costs. We will implement a proper financial administration.

Request assistance

Would you like to learn more about our Horizon 2020 full project management services? Send us a message and we will contact you to see how we can help you.

Project Management

Contact

Patrick de Boer, MSc
+31 (0)653897487

ttopstart can help you with specific aspects of your project – such as consortium management, dissemination of the results or exploiting your outcomes. 

PROCEED: we can help with specific parts of your Horizon 2020 project

Using our modular service will enable you to mix and match whatever your needs are in the EU project.

Only need help in setting up the agreement with the EC?

Choose module: Grant Agreement preparation

When the EC informs you that your project is approved for funding, the grant agreement needs to be drafted and signed within a limited timeframe. This phase involves the validation of the organisations by the EC, the appointment of legal entities, drafting the Grant Agreement (GA) and negotiation with EC. ttopstart will support the consortium in this process and act as a helpdesk for the consortium members. We will guard the timelines and join meetings in Brussel, when requested. In addition, all participating partners in multiparter projects have to sign a Consortium Agreement. ttopstart will deliver the draft (H2020 approved format) and facilitate the process towards signing. While ttopstart will not provide legal advice and does not take part in any negotiations, we will be your trusted advisor.

Related resources:

How to prepare for the grant agreement?

Horizon 2020 contracts: What is the difference between a Grant Agreement and a Consortium Agreement?

Find reporting to the EC burdensome?

Choose module: Project progress monitoring, including deliverables and milestones

ttopstart will be actively involved in monitoring the progress of the project and the deliverables. We will keep the project on track and communicate possible adjustments to the consortium and to the Project Officer of the EC. The work package leaders will be contacted regularly and bottlenecks recognised as early as possible. The project management department of ttopstart is Prince2 certified, assuring the focus of the key aspects of your project. We will implement and maintain the project infrastructure, using an internal collaborative tool as platform for secured internal information exchange and document archive accessible for all partners.

Want help in coordinating the EC reportings?

Choose module: Periodic Reporting

The periodic report will be developed and written by ttopstart, with the input of the partners. We will prepare templates for collecting partner input. We can provide guidance in the draw up of the financial statements and ensure timely delivery of the reports. Every partner is responsible to report their own financial statements through the EC portal.

Not sure about all financial rules in the H2020 program?

Choose module: Financial management and reporting

We will monitor the budget and help you with all financial queries in close collaboration with own your organisation.

Related resources:

FAQ: budgets and costs in Horizon 2020 projects

Need to make a change in the Grant agreement?

Choose module: EC amendments

In around 20% of the projects the grant agreement will be amended during the life-time of the project. ttopstart will coordinate and prepare amendments when deemed necessary by the consortium or the EC.

Don’t want to lose time in organising project meetings?

Choose module: Organise project meetings and teleconferences

Internal communication is a key ingredient for an effective project and regular consortium meetings need to be organised and held. ttopstart will support the planning, organisation, facilitation and post-processing of major project meetings such as Annual meetings, Executive board and Work Group meetings and meetings with the Supervisory board.

Expect marketable products from your EU project?

Choose module: Exploitation activities

Our experience with commercialisation translates directly into highly effective outreach to all relevant stakeholders. Our business strategy experience ensures that we can design a streamlined, “lean” route to market.

You are obliged to disseminate your project results; we can help you.

Choose module: Dissemination activities

The dissemination and communication strategies are of great importance in Horizon 2020 and will be facilitated by the project management desk at ttopstart. We will develop a detailed communication and dissemination plan at the start of your project. We will develop tailored key messages and dissemination material, including a project website. This will be done in close collaboration with the project coordinator and the other consortium partners.

Related resources:

Communication vs. Dissemination in your H2020 project; what is the difference?

Request assistance

Would you like to purchase one of these modules? Contact us and we can make a quote for your case.

Contact

Karin Bosch-Elberse, PhD
+31(0)30 737 0779